Request:
1. The inspection records for Portgordon harbour, including the frequency and methodology of inspections,
2. The maintenance/repair records for Portgordon harbour, and
3. Any records of accidents, complaints or other incidents relating to Portgordon Harbour.
Response:
The inspection records and information relating to maintenance have been grouped together in years. The only accident / incident we hold records of relate to an incident on 20 September 2019 when a man apparently fell into the harbour and was rescued by the RNLI and HM Coastguard. We have no records of any complaints in relation to the harbour.
You also asked us to “advise when Portgordon came under the Crown’s management“ and I can confirm that His Majesty the King purchased the harbour in 1938 and it was managed by The Commissioners of Crown lands as part of the Fochabers Estate until our establishment.
2017
1.Email chain of messages dated 1 September 2017 (timed at 3.22pm and 3.46pm); 8 September 2017; 19 September 2017 (15:34 and 16:18); 20 September 2017; and 7 November 2017. Subject “Health & Safety – Portgordon Harbour”.
2.Brief Report of Visit to Portgordon Harbour prepared by Green’s of Haddington Ltd dated 1 September 2017
2018
3.Memo re Portgordon Harbour – Monthly Inspection dated 30 April 2018 prepared by Savills
4.Memo re Portgordon Harbour – Monthly Inspection dated 30 May 2018 prepared by Savills
5.Memo re Portgordon Harbour – Monthly Inspection dated 26 June 2018 prepared by Savills
6.Memo re Portgordon Harbour – Monthly Inspection dated 30 July 2018 prepared by Savills
7.Memo re Portgordon Harbour – Monthly Inspection dated 24 September 2018 prepared by Savills
8.Memo re Portgordon Harbour – Monthly Inspection dated 29 October 2018 prepared by Savills
9.Memo re Portgordon Harbour – Monthly Inspection dated 29 November 2018 prepared by Savills
2019
10.Memo re Portgordon Harbour – Monthly Inspection dated 4 February 2019 prepared by Savills
11.Memo re Portgordon Harbour – Monthly Inspection dated 28 February 2019 prepared by Savills
12.Memo re Portgordon Harbour – Monthly Inspection dated 1 April 2019 prepared by Savills
13.Memo re Portgordon Harbour – Monthly Inspection dated 4 June 2019 prepared by Savills
14.Memo re Portgordon Harbour – Monthly Inspection dated 3 July 2019 prepared by Savills
15.Memo re Portgordon Harbour – Monthly Inspection dated 30 August 2019 prepared by Savills
16.Memo re Portgordon Harbour – Monthly Inspection dated 23 September 2019 prepared by Savills
17.Memo re Portgordon Harbour – Monthly Inspection dated 21 October 2019 prepared by Savills
18.Memo re Portgordon Harbour – Monthly Inspection dated 20 November 2019 prepared by Savills
19.Memo re Portgordon Harbour – Monthly Inspection dated 19 December 2019 prepared by Savills
20.Screenshots of text messages exchanged between Director of Corporate Operations, Crown Estate Scotland, and Director of Property, Crown Estate Scotland on 22 September 2019 (referred to in document 21).
21.Chain of emails dated 22 and 23 September 2019. Subject “Main airlifted to hospital after “fall” at north-east harbour – Evening Express”.
22.Email dated 23 September 2019. Subject “Portgordon Harbour incident”.
23.Chain of emails dated 11 and 18 October 2019. Subject “20191018 – Open/closed status of Portgordon – Legal Advice from [redacted]”.
24.Emails dated 22 and 23 October 2019. Subject “Portgordon Monthly Inspection”.
25.Report of Visit to Portgordon Harbour prepared by Green’s of Haddington Ltd, dated 24 October 2019
26.Emails dated 24 October 2019. Subject “Portgordon harbour actions required”.
27.Email chain of messages dated 6, 13 and 21 November 2019. Subject “20191121 – Portgordon workplan Nov – May”.
28.Email chain of messages dated 9 and 11 December 2019. Subject “20191211 – Portgordon marine safety risk assessment”
29.Initial Assessment prepared by Marex Marine and Risk Consultancy dated 17 December 2019
30.Email chain of messages dated 17, 18 and 20 December 2019. Subject “20191220 – Portgordon Harbour ACTION required”.
2020
31.Memo re Portgordon Harbour – Monthly Inspection dated 23 January 2020 prepared by Savills
32.Memo re Portgordon Harbour – Monthly Inspection dated 21 February 2020 prepared by Savills
33.Memo re Portgordon Harbour – Monthly Inspection dated 25 March 2020 prepared by Savills
34.Memo re Portgordon Harbour – Monthly Inspection dated 5 May 2020 prepared by Savills
35.Memo re Portgordon Harbour – Monthly Inspection dated 29 May 2020 prepared by Savills
36.Memo re Portgordon Harbour – Monthly Inspection dated 29 June 2020 prepared by Savills
37.Memo re Portgordon Harbour – Monthly Inspection dated 29 July 2020 prepared by Savills
38.Savills Health and Safety Visit Checklist – dated 1 September 2020
39.Savills Health and Safety Visit Checklist – dated 28 September 2020
40.Savills Health and Safety Visit Checklist – dated 28 October 2020
41.Savills Health and Safety Visit Checklist - dated 27 November 2020
42.Savills Health and Safety Visit Checklist - dated 22 December 2020
43.Document containing emails sent during 2020 in relation to inspection / maintenance at Portgordon Harbour
44.Condition report prepared by Wallace Stone prepared in March 2020
45.Location risk assessment dated 18 August 2020 (referred to in email dated 7 September 2020)
46.Updated location risk assessment dated 21 August 2020 (referred to in email dated 7 September 2020)
47.Plan showing location of ladders and handholds at Portgordon Harbour (referred to in email dated 7 September 2020)
48.Notice to Mariners 02/2020 (referred to in email dated 23 September 2020)202149.Savills Health and Safety Visit Checklist – dated 27 January 202150.Savills Health and Safety Visit Checklist – dated 25 February
2021
49.Savills Health and Safety Visit Checklist – dated 27 January 2021
50.Savills Health and Safety Visit Checklist – dated 25 February 2021
51.Savills Health and Safety Visit Checklist – dated 26 March 2021
52.Internal Crown Estate Scotland document summarising recommendations for Portgordon Harbour
