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Assistant Portfolio Coordinator

Closing date: 12 December 2019

Crown Estate Scotland has an exciting opportunity for an Assistant Portfolio Coordinator to join our Property team on a part-time permanent basis.  The successful candidate will support the Portfolio Coordinator with the administration and management of Rural and Coastal Asset Management activities including the organisation and coordination of meetings, management and updating of records, electronic filing, resolving customer queries, administration of invoices and all other relevant administrative functions as required.

This role is based in our Edinburgh west-end office.

About Us

Crown Estate Scotland manages assets on behalf of Scottish Ministers including agricultural and forestry land, most of the seabed, just under half of the foreshore and some commercial property.  We invest in property, natural resources and people to generate lasting value for Scotland. We return all revenue profit to Scottish Government.

Our Values of Integrity, Excellence, Collaboration and Commercialism help us to put our purpose into practice. They shape how we work, underpin our actions, and help to make Crown Estate Scotland a great place to work.

About You

The successful candidate will be required to regularly communicate with both internal and external administrative contacts within GIS, Finance and Commercial, managing agent teams and other service departments as required, providing information, coordinating responses to enquires, and ensuring all operational requirements are followed up within appropriate timescales.  The post holder will assist the Portfolio Coordinator and Asset Managers with the administration and preparation of revenue and capital income and expenditure budgets, including regular forecasts and reporting and ad hoc requests for Executive Team and Board purposes.  The successful candidate will also work with the Portfolio Coordinator and Asset Managers to put in place, review and monitor relevant property management policies, procedures and standards, ensuring these are followed by staff/managing agents as required.  The post holder will also support the Property team to ensure all health and safety management requirements are adhered to in respect of rural and coastal property assisting with the coordination of management activities as required.

The successful candidate should have experience of providing administrative services and business support to a diverse, professional team, dealing with a wide range of issues and stakeholders.  The post holder should also have an understanding of electronic records management practices and requirements in a diverse business environment.  Understanding and experience of business planning, budgeting and financial reporting is also important.  The successful candidate should have the ability to work under their own initiative and with minimal supervision whist contributing to wider team objectives and have experience of dealing with queries from tenants and members of the public in a timely and professional manner.

The starting salary will be £23,084 with potential for future progression as well as eligibility of annual cost of living rises.  The role offers participation in the Civil Service pension scheme.

To apply 

Please send your CV and Covering Letter, explaining why you are applying for the role to careers@crownestatescotland.com.

The closing date for applications is 12 December 2019. Interviews will be conducted in the week commencing 16 December 2019.